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Seating Planner

InvitationsLast updated: 2026-09-20

In This Article

Create your floor plan and assign guests to tables with Mimentum's visual seating planner — for a wedding reception, a milestone birthday dinner, or any seated celebration.

Accessing the Seating Planner

Go to Dashboard > Seating Planner

Or from Guest List > Seating tab

Prerequisites

Before creating your seating chart:

Create your guest list

Collect RSVPs (recommended)

Know your venue layout

Have table count from caterer

Starting a New Plan

Click Create Floor Plan

Choose a starting point:

- Blank Canvas - Start from scratch
- Template - Use a preset layout
- Import - Upload venue diagram

Setting Canvas Size

Define your venue dimensions:

Setting	Description
Width	Venue width (feet/meters)
Height	Venue depth (feet/meters)
Scale	Zoom level
Grid	Enable snap-to-grid

Adding Elements

Add venue features:

Element	Purpose
Dance Floor	Dancing area
Stage	Performance area
DJ Booth	DJ position
Bar	Bar location
Buffet	Food service
Cake Table	Where the cake sits
Gift Table	Where gifts are left
Photo Booth	Photo booth area
Arch	Ceremony arch
Entrance	Guest entry
Exit	Emergency exits

Table Types

Tables come in four shapes. Capacity is yours to set per table, so the guest counts
below are typical rather than fixed.

Shape	Typical capacity	Best for
Round	8-12 guests	Most receptions
Rectangle	8-10 guests	Formal dinners, long family-style tables
Square	4-8 guests	Intimate settings
Oval	6-10 guests	A softer alternative to rectangle

A sweetheart table or a head table is not a separate shape — it is a small round or
rectangle placed where you want it and named accordingly. Table naming is covered
below.

Adding Tables

Click Add Table

Select table type

Set capacity (seats per table)

Click on floor plan to place

Drag to position

Quick Add Multiple Tables

Add many tables at once:

Click Add Multiple

Select table type

Enter quantity

Choose arrangement (Grid, Circle, Random)

Adjust spacing

Place on canvas

Table Numbering

Automatic numbering options:

Sequential - 1, 2, 3...

Custom Names - "Rose", "Lily", "Daisy"

Location Based - A1, A2, B1, B2...

No Numbers - Unnamed tables

Drag and Drop

The simplest way to assign seats:

Find guest in sidebar list

Drag guest to a table

Drop to assign

Quick Assign

Assign without dragging:

Click on a table

Click Add Guests

Select from list or search

Click guests to add

Click Done

Unassigned Guests

View guests without tables:

See "Unassigned" count in sidebar

Filter to show only unassigned

Assign using drag or quick assign

Removing Assignments

Remove a guest from a table:

Click on the table

Find guest in table list

Click X to remove

Guest returns to unassigned

Auto-Assign

Let Mimentum suggest seating:

Click Auto-Assign

Set preferences:

- Keep groups together
- Separate specific guests
- Fill tables evenly

Review suggestions

Accept or modify

Seating Rules

Create rules for assignments:

Keep Together:

Families

Friend groups

Partners

Work colleagues

Separate:

Specific guests

Ex-partners

Family tensions

Table Capacity

Monitor table capacity:

Status	Indicator
Available	Green
Almost Full	Yellow
Full	Red
Over Capacity	Warning

Viewing Table Info

Click on any table to see:

Table name/number

Assigned guests

Available seats

Meal summary

Special needs

Meal Breakdown

Per table meal count for catering coordination.

Special Accommodations

Note special needs per table:

Wheelchair accessible

Near restrooms

Away from speakers

Near exit

Children's table

Guests Won't Drop

If drag-and-drop isn't working:

Check table capacity

Verify guest isn't already assigned

Refresh the page

Try a different browser

Tables Overlapping

Fix overlapping tables:

Enable Snap to Grid

Use Auto-Arrange

Increase table spacing

Resize canvas if needed

Missing Guests

If guests aren't showing:

Check RSVP filter (showing all vs confirmed)

Verify guest is in guest list

Check if already assigned

Refresh the page

The seating planner is not capped by plan — there is no limit on the number of tables
or floor plans you can create. The plan limit that affects seating is the number of
guests on the invitation you are seating:

Plan	Guests per invitation
Free	50
Starter	200
Pro	1,000
Business	Unlimited

Planning Phase

Get final table count from venue

Wait for majority of RSVPs

Plan with partner/family

Consider guest dynamics

Assignment Tips

Family together - But not too many at once

Mix ages - Keep tables interesting

Singles together - They can mingle

Children's table - If appropriate

VIP placement - Parents, grandparents near front

Final Steps

Lock seating 1 week before

Print escort cards

Share with caterer

Brief venue on layout

Have backup copies

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