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RSVP Management

InvitationsLast updated: 2026-09-20

In This Article

Track and manage guest responses to your invitation.

RSVP Dashboard

Access your RSVP overview:

Go to Dashboard > Invitations

Select your invitation

Click the RSVPs tab

Response Summary

At a glance, see:

Metric	Description
Total Invited	Number of invitations sent
Responses	Number of RSVPs received
Attending	Confirmed yes responses
Not Attending	Declined responses
Pending	Haven't responded yet
Maybe	Tentative responses

Guest Breakdown

View detailed response stats:

Total Expected Guests

Adults vs Children

Meal Selections breakdown

Pending selections

Response Details

Click on any response to see:

Guest name and email

Response date and time

Attendance status

Number of guests in party

Meal selections

Dietary restrictions

Song requests

Message to the hosts

Device/location info

Editing Responses

Manually update a response:

Click on the guest response

Click Edit

Update fields as needed

Click Save

When to Edit:

Guest called to change response

Correcting meal selection

Updating guest count

Phone/in-person RSVPs

Deleting Responses

Remove a test or duplicate response:

Click on the response

Click Delete

Confirm deletion

Note: This cannot be undone. Guest will need to RSVP again.

Attendance Status

Status	Meaning
Attending	Confirmed yes
Not Attending	Confirmed no
Maybe	Tentative/unsure
Pending	No response yet

Changing Status

You can manually change a guest's status:

Find the guest in the list

Click the status dropdown

Select new status

Add optional note

Filtering Responses

Filter the response list by:

Filter	Options
Status	Attending, Not Attending, Maybe, Pending
Meal	By meal selection
Date	Response date range
Party Size	1, 2, 3+ guests
Custom Fields	Any custom question

Searching

Search by:

Guest name

Email address

Party members

Notes

Saved Views

Create and save custom filter combinations:

Apply your filters

Click Save View

Name your view

Access from dropdown

Automatic Reminders

Set up automatic RSVP reminders:

Go to Settings > Reminders

Enable Auto Reminders

Configure schedule:

- 2 weeks before deadline
- 1 week before deadline
- 1 day before deadline

Manual Reminders

Send reminders on demand:

Filter to show "Pending" responses

Select guests (or "Select All")

Click Send Reminder

Review and send

RSVP Notifications

Get notified when guests respond:

Notification	Channel
New RSVP	Email, Push
Attendance Change	Email
Deadline Reminder	Email
Daily Summary	Email

Managing Notifications

Go to Settings > Notifications

Toggle each notification type

Choose channels (email, push, SMS)

Set quiet hours

Export Formats

Export RSVP data for:

Format	Best For
CSV	Excel, Google Sheets
PDF	Printing, sharing
Excel	Advanced analysis

Export Options

Choose what to include:

Guest names and emails

Attendance status

Party details

Meal selections

Dietary restrictions

Custom field responses

Response timestamps

Generating Export

Go to RSVPs tab

Click Export

Select format

Choose fields

Click Download

Meal Selection Summary

View meal counts at a glance:

Total per meal type

Percentage breakdown

Pending selections

Dietary Restrictions

Common restrictions collected:

Allergies (nuts, shellfish, dairy)

Religious (kosher, halal)

Medical (diabetic, gluten-free)

Preference (pescatarian, lactose-intolerant)

Guest Can't RSVP

Common Issues:

Problem	Solution
Link not working	Send new invitation link
Form won't submit	Check required fields
Already responded	Edit existing response
Deadline passed	Extend deadline temporarily

Duplicate Responses

If a guest submits multiple times:

View all responses from guest

Keep the most recent/accurate

Delete duplicates

Contact guest if unclear

Missing Responses

If responses aren't appearing:

Check spam/junk folders

Verify notification settings

Check RSVP form is working

Ensure storage limits not reached

Feature	Free	Starter	Pro	Business
Guests per invitation	50	200	1,000	Unlimited

Every guest on an invitation can RSVP, so the guest limit is the RSVP limit. There is
no separate cap on reminders or custom fields.

Before Going Live

Test the RSVP form yourself

Verify email notifications work

Set a reasonable deadline

Prepare reminder schedule

During RSVP Period

Check responses regularly

Send timely reminders

Follow up personally with close family

Keep meal counts updated

After Deadline

Export final guest list

Send catering report

Follow up with non-responders

Lock RSVP form (optional)

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