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Guest List Management

InvitationsLast updated: 2026-09-20

In This Article

The guest list planner keeps everyone in one place: who you're inviting, how likely they are to come, and whether you have room for them.

Accessing the Guest List

Go to Dashboard > Events

Open your event

Select the Guests tab

Households, not individuals

Mimentum organizes guests into households. A household is invited as one unit — one link, one RSVP. "The Garcia Family" is one household with four members; "Aunt May" is a household with one.

This matters because it matches how you actually invite people, and it keeps your headcount honest: a household of four is four seats even if only one person replies.

Add a Household

Click Add household

Enter the household name (e.g. "The Garcia Family")

Add members — each member can have:

- Name
- Email (optional)
- Phone (optional)
- Dietary needs (optional)
- Age band: Adult, Child, or Infant

Mark one member as the primary contact

Optionally set side, tier, plus-ones, address and notes

Click Save

A household needs at least one member.

Import a List

Paste a list or upload a CSV:

Click Import

Paste your list, or upload a CSV/TSV file

Review the preview

Click Import

Format: Name, email, count — email and count are optional.

Jane & John Smith, smith@example.com, 2
Aunt May
The Garcia Family, 4

Each row becomes one household. A header row containing "name" or "email" is detected automatically, so an exported spreadsheet usually works as-is. Duplicates (by name or email) are skipped. Up to 1,000 rows per import.

AI Assist

Turn messy notes into households:

Click AI assist

Add from text — paste a text thread, a rough list, or just type it out. The AI extracts households and counts

Find duplicates — the AI flags likely duplicates across your list

You review everything before it's saved.

Tiers

Every household gets a priority tier:

Tier	Meaning
Must	Non-negotiable
Should	Invite if there's room
Might	Only if space allows
Undecided	Not sorted yet

Tiers are what make the cut-line work: set a capacity target and Mimentum shows you which tiers fit and where you go over.

Tier Advisor

Not sure where someone belongs? Click Help me decide on a household. A few quick questions produce a suggested tier — you decide whether to apply it. You can describe the relationship in your own words and the AI factors it in.

Calibrate the advisor to teach it your own priorities, so its suggestions match how you actually think about your list.

Sides

Mark whose guest a household is:

Shared

Side A (renamed to your host names)

Side B

The side balance view shows whether one side is running away with the list.

Plus-Ones

Add plus-ones at household level, with an optional breakdown of how many are children and how many are infants. They count toward your headcount.

The planner has four views:

View	What it's for
List	The full table — search, filter, bulk actions
Board	Drag households between tiers
Triage	One household at a time, keyboard-driven
Stats	Headcount, tier breakdown, side balance, cost

Triage Mode

Triage walks you through undecided households one at a time. Three tasks:

Sort into tiers — press 1–4 or click

Estimate turnout — how far do they travel, will they come?

Whose guest? — drag onto a host or press 1, 2 or 3

Skip anything you're unsure about and come back to it; skipped households are collected for a second pass.

The cockpit sits above your list and shows:

Total people across households

Tier bars with your cut-line

Whether your tiers fit your capacity target, and by how much you're over

Confirmed count vs. planned

Cumulative cost as you work down the tiers

Set a capacity target to turn this on.

Status Types

Status	Meaning
Not invited	On the list, invitation not sent
Invited	Invitation sent
Opened	Guest opened the invitation
Attending	Confirmed
Declined	Not coming

Updating Status

From a household's actions menu:

Mark as invited / Mark as not invited

Mark as reminded

Copy invite link

Select multiple households with the checkboxes to set tier or side in bulk.

Needs Attention

The planner surfaces what's outstanding: how many to invite, how many awaiting a reply, and how many declined.

Merge Households

If the same family ended up on your list twice:

Select the households

Click Merge

Pick which one to keep — the others' members and plus-ones move into it

Separate a Household

If you grouped people who should be invited separately:

Open the household's actions

Click Separate into a new household

Choose who to split out

To send, link the household to an invitation. Each household gets its own invite link — copy it from the actions menu, or send it by email from the invitation.

If a household has no invitation link yet, add it to an invitation first.

Feature	Free	Starter	Pro	Business
Guests per invitation	50	200	1,000	Unlimited
Team members	0	2	10	Unlimited

Tiers, sides, households and AI assist are not capped by plan.

Initial Setup

Dump everything in first — use import or AI assist, don't hand-type

Set a capacity target before you sort

Run Triage to clear the Undecided pile

Sort tiers before you send anything

Ongoing Management

Keep households as one unit — resist splitting them "just for the email"

Use Mark as reminded so you know who you've chased

Check side balance early, while it's still fixable

Watch the cut-line as RSVPs come in — declines free up seats

Before the Event

Confirm the attending count in Stats

Check dietary needs across all members

Verify addresses if you're sending anything physical

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