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Team Collaboration

Account & SettingsLast updated: 2026-09-20

In This Article

Invite your partner, an event planner, or other collaborators to help manage your Mimentum galleries and invitations.

Why Use Teams

Collaborate with:
  • Your partner/fiancé(e)

  • Event planner

  • Photographer

  • Family members

  • Day-of coordinator

  • Venue coordinator

    • Team Limits by Plan

    PlanTeam members you can invite
    Free0
    Starter2
    Pro10
    BusinessUnlimited

    This is the number of people you can invite in addition to yourself.

    Setting Up Your Team

    If you're the first user, you're automatically the team owner.

    To invite members:

  • Go to Dashboard > Team

  • Click Invite Team Member

  • Enter their email address

  • Select their role

  • Click Send Invitation

    • Team Invitation

    Invited members receive an email:
  • Link to join your team

  • Your name and team name

  • Their assigned role

  • Invitation expires in 7 days

    • Accepting an Invitation

    When you receive an invitation:

  • Click the link in email

  • Create account (if new) or log in

  • Accept the invitation

  • Access shared resources

    • Available Roles

    RoleDescription
    OwnerFull access, billing control
    AdminFull access, no billing
    EditorCreate and edit content
    ViewerView only access

    Role Permissions

    PermissionOwnerAdminEditorViewer
    View galleries✓✓✓✓
    Create galleries✓✓✓-
    Edit galleries✓✓✓-
    Delete galleries✓✓--
    Approve photos✓✓✓-
    Download photos✓✓✓✓
    View invitations✓✓✓✓
    Edit invitations✓✓✓-
    View RSVPs✓✓✓✓
    Manage RSVPs✓✓✓-
    View guest list✓✓✓✓
    Edit guest list✓✓✓-
    Manage team✓✓--
    View billing✓---
    Manage subscription✓---

    Choosing the Right Role

    Use CaseRecommended Role
    Partner/Fiancé(e)Admin or Editor
    Event plannerAdmin
    PhotographerEditor
    Family HelperViewer or Editor
    Venue StaffViewer

    Viewing Team

  • Go to Dashboard > Team

  • See all team members

  • View their roles and status

    • Changing a Member's Role

  • Find member in team list

  • Click Edit or role dropdown

  • Select new role

  • Confirm change

    • Removing a Member

  • Find member in team list

  • Click Remove

  • Confirm removal

    • What happens:

  • They lose access immediately

  • Their contributions remain

  • They receive notification email

    • Resending Invitations

    For pending invitations:

  • Find pending invitation

  • Click Resend

  • New invitation sent

  • Previous link expires

    • Canceling Invitations

  • Find pending invitation

  • Click Cancel

  • Invitation link invalidated

    • Team Owner

    The owner has:
  • Full control of everything

  • Billing management

  • Account deletion rights

  • Cannot be removed by admins

    • Transferring Ownership

    To transfer ownership to another member:

  • Go to Team > Settings

  • Click Transfer Ownership

  • Select new owner

  • Enter your password

  • Confirm transfer

    • Requirements:

  • New owner must be existing team member

  • New owner needs payment method (for paid plans)

  • You become an Admin after transfer

    • Invitation-Level Sharing

    Share specific invitations:

  • Open the invitation

  • Click Share > Collaborators

  • Add collaborators

  • Set permissions

    • Team Activity Log

    View what team members are doing:

  • Go to Team > Activity

  • See recent actions

  • Filter by member or action type

    • Activity Types Tracked

    ActivityLogged
    Gallery created✓
    Photos approved/rejected✓
    Invitation edited✓
    RSVPs managed✓
    Settings changed✓
    Team member added/removed✓

    Setting Up Your Team

  • Start with partner - Add them as Admin

  • Add planner - Give Admin for full access

  • Add photographer - Editor for photo management

  • Add family helpers - Viewer or Editor based on needs

    • Managing Permissions

  • Least privilege - Give minimum needed access

  • Review regularly - Remove unused access

  • Clear roles - Avoid confusion about who does what

    • Coordination

  • Define responsibilities - Who handles what

  • Use comments - Communicate within the app

  • Check activity - Review what's been done

    • Security

  • Strong passwords - Encourage 2FA

  • Remove promptly - When no longer needed

  • Audit access - Check who has access regularly

    • Can't Access Shared Content

    If a team member can't access something:

  • Verify they're still on the team

  • Check their role has permission

  • Verify item-level sharing

  • Check if they're logged into correct account

    • Invitation Not Received

    If someone doesn't receive invitation:

  • Check spam/junk folder

  • Verify email address is correct

  • Resend invitation

  • Try alternate email

    • Hitting Team Limits

    When you reach your plan's limit:

  • Upgrade your plan for more seats

  • Remove inactive members

  • Use item-level sharing instead

    • Team Member on Different Plan

    Each member uses their own plan for personal galleries, but shared team resources use the owner's plan limits.

    Still need help?

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